Constitution Article I
Name and Objective Section 1.
The name of the Club shall be the Toy Club of Greater Houston
Section 2. The objectives of the Club shall be
A) To further the advancement of all Toy Breeds of Purebred Dogs.
B) To do all in it power to protect and advance the interest of all Toy Breeds of Purebred Dogs.
C) All events to be conducted under the rules and regulations of the American Kennel Club.
Section 3. The Club shall not be conducted or operated for profit and no part of any profit or remainder of residue from
dues or donations to the club shall inure to the benefit of any member or individual.
By-Laws Article I Membership
Section 1. Eligibility
There shall be three (3) types of membership open to all persons eighteen years of age or older who are in good standing
with the American Kennel Club and who subscribe to the purposes of this Club.
Regular: All club privileges including right to vote and to hold office.
House hold: For family membership no more than 2 votes per household.
Associate: No voting privileges - People living out of immediate area (metro)
While membership is to be unrestricted as to residence, the Club primary purpose is to be representative of the toy
breeders and exhibitors in the immediate area. There will be No Proxy Voting allowed and you must have attended at
least 50% of the meetings over the past 12 months to be able to vote or hold office.
Section 2. Dues
Membership dues shall not exceed $25.00 per year, payable on or before the 1st day of February of each year. No
member may vote whose dues are not paid for the current year. During the month of January the Treasurer shall send
each member a statement of his dues for the ensuing year. Dues will be reviewed by, the Board each year with
recommendation to members if increase is needed.
Section 3. Election
Each applicant for membership shall apply on a form as approved by the Board of Directors and which shall provide that
the applicant agrees to abide by these Constitution and By-Laws and the rules of the American Kennel Club. The
application shall state the name, address, occupation of applicant and it shall carry the endorsement of two members in
good standing. Accompanying the application the prospective member shall submit dues payment for the current year. All
applications are to be filed with the Recording Secretary and each application is to be read at the first meeting of the
Club following its receipt. At the next Club meeting, the application will be voted upon by secret ballot, affirmative votes of
2/3rd of the members present and voting at the meeting shall be required to elect the applicant. Applicants for
membership who have been rejected by the Club may not re-apply until six months after rejection.
Section 4. Termination Membership may be terminated,
A) By resignation: Any member in good standing may resign from the Club upon written notice to the Recording
Secretary: but no member may resign when in debt to the Club. Dues obligations are considered a debt to the Club and
they become incurred on the 1st day of each fiscal year.
B) By Lapsing: A membership will be considered as lapsed and automatically terminated if such member dues remain
unpaid 90 days after the first day of the fiscal year; however, the Board may grant an additional 90 days of grace to such
delinquent members in meritorious cases. In no case may a person be entitled to vote at any club meeting whose dues
are unpaid as of the date of that meeting.
C) By expulsion: A membership may be terminated by expulsion as provided in Article VI of the By-Laws.
Article II Meetings Voting
Section 1. Club Meetings of the Club shall be held each month within the Greater Houston area. At such hour and
place as may be designated by the Board of Directors. Written notice of meetings shall be sent by, Recording Secretary,
at least 5 days prior to the date of the meeting. The quorum for such meetings shall be 20% of the voting members in
Section 2. Special Club Meetings may be called by the president or by a majority vote of the members of the Board who
are present and voting at any regular or special meeting of the Board, and shall be called by the Recording Secretary
upon receipt of a petition signed by five (5) members of the Club who are in good standing. Such special meetings shall
be held within the Greater Houston area, at such place, date and hour as may be designated by the person or persons
authorized herein to call such meetings. Written notice of such a meeting shall be sent by the Recording Secretary at least
five (5) days and not more than fifteen (15) days prior to the date of the meeting and said notice shall state the purpose of
the meeting and no other Club business may be transacted thereat. The quorum for such a meeting shall be 20% of the
voting members in good standing.
Section 3. Board Meetings of the Board of Directors, shall be held within the greater Houston area at such date, hour, and
place, as may be designated by the board. Written notice of each such meeting shall be sent by the Secretary at least five
(5) days prior to the date of the meeting. The quorum for such a meeting shall be a majority of the board.
Section 4. Special Board Meetings may be called by the President and shall be called by the Recording Secretary upon
receipt of a written request signed by at least three members of the Board. Such special meetings shall be held within the
Greater Houston area at such place, date and hour as may be designated by the person authorized herein to call such a
meeting. Written notice of such meetings shall be mailed by, the Recording Secretary, at least five (5) days, and not more
than ten (10) days, prior to the date of the meeting. Any such notice shall state the purpose of the meeting and no other
business shall be transacted thereat. A quorum for such a meeting shall be a majority of the Board
Section 5. Voting
Each voting member, in good standing, whose dues are paid for the current year shall be entitled to one vote at any
meeting of the Club at which he/she is present. Proxy not permitted.
Article III Directors Officers
Section 1. Board of Directors shall be comprised of the Officers and three (3) other persons, all of whom shall be
members in good standing and all of whom shall be elected for two-year terms at the Club annual meeting as provided in
the Article IV and shall serve until their successors are elected. General management of the Club affairs shall be entrusted
to the Board of Directors.
Section 2. Officers of the Club consist of President, Vice President, Secretary and Treasurer and shall serve in their
respective capacities both with regard to the Club and it meetings and the Board and it meetings.
A) President shall preside at all meetings of the Club and Board of Directors. President shall have the powers normally
appurtenant to the office in addition to those particularly specified in these By-Laws.
B) Vice President shall have the duties and exercise the powers of the President in case of the President death,
absence or incapacity.
C) Secretary shall keep a record of all meetings of the Club, of the Board, and all matters of which, a record shall be
ordered, by the Club. He/she shall have charge of the correspondence within the club such as notifying members of
meetings, notifying new members of status regarding applications and notifying officers and directors of their election to
office. He/she shall keep a roll of the members of the Club with their addresses and carry out such other duties as are
prescribed in these By-Laws. The Secretary shall be responsible for all correspondence and any outside contacts made
by the Club.
D) Treasurer shall collect and receive all monies due or belonging to the Club. He/she shall deposit the same in a bank
designated by the Board in the name of the Club. His/her books shall be, at all times, open to inspection by the Board and
he/she shall report the condition of the Club’s finances at each meeting. Checks for all disbursements will require the
signature of either the President and/or the Treasurer.
Section 3. Vacancies occurring in the Board or among the Officers during the year shall be filled until the next annual
election by a majority vote of all the then members of the Board at the first regular meeting following the creation of the
vacancy or at a special Board meeting called for the purpose: except that a vacancy in the office of the President shall be
filled automatically by the Vice President and the resulting vacancy in the office of Vice President shall be filled by the
Article IV Club Year-Annual Meeting Elections
Section 1. Club Fiscal Year shall begin on the 1st day of January and end on the 31st day of December. The Club official
year shall begin immediately at the conclusion of the election and annual meeting and shall continue through to the next
Section 2. Annual Meeting of the members of the Club shall be held during the month of November. New officers, upon
election, shall take office and each retiring Office and/or Director shall turn over to his successor all properties and
records relating to that office within, thirty (30) days of this meeting.
Section 3. Elections for Club Officers and Board will be declared by written ballot at the Annual Meeting. If more than one
person on ballot for any office the person with the most votes will be declared the winner (in accordance with Section IV of
this Article IV).
Section 4. Nominations for Officers Board
NO person may be a candidate in this Club election who has not been nominated by either the Nominating Committee or
petition. During month of August the Board shall select a Nominating committee consisting of three (3) members and two
(2) alternates, not more than one, of whom, may be a member of the Board. The Secretary shall immediately notify the
committee and alternates of their selection. The Board shall name a Chairman for the Committee and it shall be his duty
to call a meeting, which shall be held on or before Sept. 15th.
A) The Committee shall nominate one candidate for each office and position on the Board. After securing the consent of
each person so nominated, shall immediately report their nominations to the, Secretary, in writing.
B) Upon receipt of the Nominating Committee report, the Secretary shall, at least two weeks before the Oct. Meeting,
notify each member in writing of the candidates so nominated.
C) Additional nominations may be made at the October meeting by any member in attendance provided, that the person
so nominated does not decline when his name is proposed and provided further that if the proposed candidate is not in
attendance at this meeting, a written statement from the proposed candidate signifying his willingness to be a candidate
is provided to Secretary. No person may be a candidate for more than one position at one time.
D) No nominations can be made at the annual meeting or in any manner other than as provided for in this section of By-
Article V Committees
Section 1. The Board may appoint standing committees to advance the work of the Club in such matters as Dog Shows,
Obedience Trials, Trophies, Annual Prizes, membership and other fields which may well be served by committee. Such
committees shall always be subject to the final authority of the Board. Special committees may also be appointed by the
Board to aid in particular projects.
Section 2. Any committee appointment may be terminated by a majority vote of the full membership of the Board upon
written notice to the appointee and the Board may appoint successor.
Article VI Discipline
Section 1. American Kennel Club Suspension:
Any member who is suspended from American Kennel Club privileges is automatically suspended from the Toy Club of
Greater Houston for a like time period.
Section 2. Charges may be brought by any member against another member for alleged misconduct prejudicial to the
best interest of the Club, American Kennel Club and Dog Showing in general. Written charges with specifications must
be filed in duplicate with the Recording Secretary, together with a deposit of, twenty-five dollars ($25), which shall be
forfeited is charges are not substantiated. The Secretary shall promptly send a copy of the charges to each member of
the Board or present them at a Board meeting and the Board shall first consider whether the actions alleged, if proven,
might constitute conduct prejudicial to best interest of Club and it membership. Should the Board decide the allegation is
not prejudicial then the deposit if forfeited. If the Board decides the allegations have merit then a hearing will be set not
less than three (3) weeks nor more than six (6) weeks thereafter. The Secretary shall promptly send one copy of charges
to the accused member by registered mail together with a notice of the hearing date and time and assurance that the
defendant may personally appear in his own defense.
Section 3. Board Hearings are under the complete authority of the Board of Directors in office. Both parties will have
equal time to state their position and each may have one (1) witness in attendance. Should charges be sustained after all
evidence and testimony is presented, the Board, by majority vote, may find for the defendant at which time the deposit
made by complainant will be forfeited. If Board finds reason to suspend the defendant it should not exceed six months (6)
from date of hearing. IF the Board feels this insufficient then it may recommend permanent expulsion from the Club. In
such case the defendant may present his case to the Membership at the next meeting (along with the board
recommendation for Expulsion) and it will be voted on by membership. Immediately after the Board has reached a
decision, it findings shall be put in written form and filed with the Secretary. The Secretary, in turn, shall notify all parties
involved as to Board decision. Deposit may be refunded at this time unless claims were unfounded by Board.
Section 4. Expulsion of a member from the Toy Club of Greater Houston may be accomplished only by a meeting of the
membership following a Board hearing and recommendation as provided in Section 3 of Article VI Such proceedings
may occur at a regular or special meeting of the Club to be held within 60 days but not earlier than 30 days after the date
of the Board hearing and recommendation of Expulsion. The defendant shall have the privilege of appearing in his/her
own behalf, though no evidence shall be taken nor witnesses presented at this meeting. The President shall read the
charges and the Board finding and recommendations. The Defendant, if present, will be asked to speak in his/her own
behalf. The meeting shall then vote by secret, written ballot. A two-third (2/3rd) vote of those present and eligible to vote
shall be necessary for expulsion. If expulsion is not voted, the 6-month suspension shall stand.
Article VII Amendments
Section 1. Amendments to the Constitution and By-Laws may be proposed by the Board of Directors or by written
petition addressed to the Secretary and signed by 20% of the membership in good standing. Amendments proposed by
such petition, shall be promptly considered by, the Board of Directors. The Board must review and make
recommendations upon such petitions within one (1) month of the date petition was filed with Secretary.
Section 2. Constitution and By-Laws may only be amended by a two-third (2/3rd) vote of the members present and
eligible to vote at any regular meeting called for the purpose, provided the proposed amendments have been included in
the notice of the meeting and sent to each member at least two (2) weeks prior to the date of the meeting. All changes
must meet with American Kennel Club approval before considered effective.
Article VIII Dissolution
Dis-solution of the Toy Club of Greater Houston may be done at anytime by written consent of not less than two-thirds
(2/3rd) of the Full membership. In the event of the dissolution of the club other than for purposes of re-organization be they
voluntary or involuntary or by operation of law, none of the property of, the Club, or any proceeds thereof, or any assets of
the club, shall be distributed to any member. After payment of all outstanding debts the Club property and assets shall be
given to a charitable organization for the benefit of dogs selection to be made by current Board at that time.
Article X Order of Business
Section 1. Order of Business at Club meetings shall follow Roberts Rules of Order and procedure as outlined below as
the character and nature of the meeting permit.
1.Roll Call to establish quorum
2. Secretary reading of Minutes
3. Treasure Report
4. Report of President
5. New Business
6. Election of Officer (Annual Meeting only)
7. Old Business
8. Reading of Membership Applications and/or voting
Section 2. Order of Business for Board Meetings will follow Roberts Rules of Order and procedure as outlined below as
the character and nature of the meeting permits.
1.Roll Call to establish quorum
2. Reading of Purpose of Meeting
4. Voting if necessary